Pre-submission meeting on zonal applications for plant protection products

For plantprotection product dossiers a pre-submission meeting (PSM) can be requested for adressing remaining questions or for receiving an estimate of the quality of your dossier when the dossier is nearly completed.

Please note that this meeting is intended for zonal applications for plant protection products for which the Netherlands is the Zonal Rapporteur Member State (zRMS). The notification form for the product must have been submitted.

During a Pre Submission Meeting (PSM), Ctgb provides advice on procedural and technical matters and your points for discussion and/or issues are addressed. After the meeting, you will receive a pre-submission report  containing the recommendations that were discussed. Please be aware that a pre-submission meeting does not result in a statement on the completeness of your dossier. The applicant remains responsible for the completeness of the dossier. Furthermore please note that the Ctgb does not evaluate dossiers or parts of dossiers in the pre-application phase.

In 2017, Ctgb analyzed the lead time (and hence the cost) of (zRMS) requests submitted with or without prior Pre Submission Meeting. This comparison shows that the average intake for zRMS applications with PSM is significantly shorter than comparable applications without PSM. The PSM can thus have a positive effect on the quality of the zonal application dossiers for new plant protection products.

The pre-submission meeting requires an advance payment of €10,000.- The cost of the meeting will be calculated by subsequent costing, in accordance with the Ctgb Tariffs Decree.

The following need to have been received by the Ctgb 3 weeks prior to the meeting at the latest:

  • advance payment;
  • a list of clearly formulated questions and issues;
  • the dossier in accordance with the prescribed formats, thus including the draft Registration Report and the corresponding studies. The dossier must therefore include the risk assessment.

Please note that any information provided later that 3 weeks prior to the meeting will not be taken into consideration in the meeting. Please note that the pre-submission meeting will be cancelled if the advance payment has not been received 3 weeks before the meeting is due to take place.

If you have questions or special requirements, please discuss these with the account manager

Request Pre Submission Meeting

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